Date 02-02-2025 Time 16:00
Location Jane St, Esperance WA 6450, Australia

Annual general meeting (AGM) toward kicking off the 2024 football season - Agenda consistent with ESA's constitution Section 20.12

Hi all,

the annual general meeting is a perfect opportunity for anyone and everyone to familiarise themselves with the Esperance Soccer Association (ESA). We intend to keep the meeting vibrant and timely (one hour).

The ESA AGM will cover:

- Executive reports

- Re-election of executives (President, Vice-President, Treasurer, Secretary, Registrar)

The meeting will summarise the 2023 season and touch on the upcoming 2024 season via the President's report including ESA's successes and potential opportunities.

The AGM is also the lead up to next season's committee meetings where ideas and the next season's outlay starts taking shape. (Please remember that these ideas will only be captured for future discussions at the next general meeting)

Come and have a listen to what the association is about. Maybe you can assist or have ideas? Maybe you're keen to help but are unsure?

The committee is very aware that full commitment is not always possible and can be a daunting step. We as committee members have all been there and reassure the meeting is not intended as a "forced" recruitment forum but rather as an opportunity toward familiarisation. Interest is entirely voluntary and flexible.

* Please note the agenda will be live and is subject to change as we near the meeting's date.

Minute Taker

Steven Loones
Junior Coordinator 7-8 2024 SL

Chairperson

Louise Pearn
President 2025 LP

Attendees

Derek Clarke
Registrar 2025 DC
Leanne Forrest
Canteen Coordinator 2024 LF
Danny Forsyth
Junior Coordinator 14-16 2024 DF
Dafydd Jones
Junior Coordinator 12-13 DJ
Oliver Jones
Junior Coordinator 9-11 2024, Vice President 2025, Referees Coordinator 2025 OJ
Steven Loones
Junior Coordinator 7-8 2024 SL
Louise Pearn
President 2025 LP

Apologies

Tim Green
TG
Kerry Polkinghorne
Equipment Officer 2024 KP
Natalie Shipp
Country Week Coordinator 2025 NS
1 Opening of meeting
1. 1 Present - Quorum met? (Any fifty percent (50%) of the total committee members constitute a quorum for the conduct of the business of a committee meeting.)
1. 2 Apologies
2 ConfirmaConfirmation of minutes previous general meeting (Accepted and seconded)
3 Presentation of annual report
3. 1 President report
3. 2 Treasurer's report (end of year)
3. 3 Equipment Officer Report
4 Election of new executive group - Resignation and acceptance- Recruitment
4. 1 President (Current: Louise Pearn)
4. 2 Vice President (Current: Sally Hobson)
4. 3 Secretary (Current: Steven Loones) - Interest shown by Ulrike Sinnot
4. 4 Treasurer (Current: Derek Clarke)
5 Committee positions - Resignation and acceptance - Recruitment
5. 1 Equipment Officer (Current: Kerry Polkinghorne)
5. 2 Referee coordinator -
5. 3 Canteen Manager (Current: Leanne Forrest)
5. 4 Country Week Coordinater (Current: Nat Shipp)
5. 5 Sponsorship Coordinator (Current: Roger Loader)
5. 6 General Committee Members (Tim Green, Daffyd Jones, Danny Forsyth)
5. 7 Other positions that need to be added
6 Urgent and general business
7 Upcoming committee meeting
7. 1 Set Date & Time
7. 2 Agenda - New Committee face to face, meeting frequency
8 Meeting Closed
9 Model Rules

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